ERGONEERS
DE | EN

Privacy Policy

In the following, we inform you about the collection of personal data when using this website. Personal data is all data that can be related to you personally, e.g. name, address, E-mail addresses, user behavior.

1. Person responsible for data processing and contact person

Responsible person pursuant to the DS-GVO

ERGONEERS Group
Gewerbering 16
82544 Egling
Germany

Tel: +49 8176 99894 – 0
Fax: +49 8176 99894-15
Mail: info@ergoneers.com

represented by Dr. Roland Spies

Data Protection Officer

If you have any questions regarding data protection, please contact our data protection officer:

by e-mail:
by post: at the above address with the addition of data protection officer

2. Your rights when using the website

You have

  • in accordance with Art. 15 DS-GVO the right to receive information about your data stored by us, which is collected during your visit to the website.
  • in accordance with Art. 16 DS-GVO the right to demand the correction of incorrect or completion of your personal data stored by us;
  • in accordance with Art. 17 DS-GVO the right to demand the deletion of your personal data stored by us, unless the processing is necessary for the fulfilment of a legal obligation, or for the assertion, exercise or defense of legal claims;
  • in accordance with Art. 18 DS-GVO the right to demand the restriction of processing. We will restrict processing if the conditions of Art. 18 Para. 1 DS-GVO are met
  • in accordance with Art. 7 Para. 3 DS-GVO the right to revoke your consent to processing at any time. This has the consequence that we may no longer continue the data processing based on this consent for the future. The lawfulness of the processing based on the consent until the revocation by the data subject remains unaffected.
  • in accordance with Art. 20 DS-GVO the right to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller;
  • in accordance with Art. 77 DS-GVO, you have the right to complain to the competent data protection supervisory authority if you believe that your right to informational self-determination has been violated by the processing of personal data collected during your visit to our website. The Bavarian State Office for Data Protection Supervision (BayLDA) is responsible for Ergoneers Group
  • If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 Para. 1 p. 1 lit. f) DS-GVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DS-GVO, insofar as there are grounds for doing so that arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which is implemented by us without specifying a particular situation.

3. Data Security

We maintain current technical measures to ensure data security, in particular to protect your personal data from dangers during data transmissions and from third parties gaining knowledge. These are adapted to the current state of the art.

4. Processing of personal data

4.1 Collection of personal data when visiting our website
General use of the website

In the case of mere informational use of the website, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure its stability and security (legal basis is Art. 6 Para. 1 p. 1 lit. f) DS-GVO)

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (concrete page)
  • Access status/HTTP status code
  • Data volume transferred in each case
  • Web page from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of the browser software

Use of cookies

Our website uses cookies, which are stored by the browser on your device and which contain certain settings for the use of the website (e.g. for the current session). Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser. The legal basis is Art. 6 Para. 1 p. 1 lit. f) DS-GVO.

You can configure your browser settings according to your preferences. However, we would like to point out that you may then not be able to use all the functions of this website.

4.2 Further functions and offers of our website

In addition to the purely informational use of our website, we offer various services that you can use if you are interested. For this purpose, you usually have to provide further personal data, which we use to provide the respective service.

Contact via e-mail / contact form

For inquiries of any kind, we offer you the possibility to contact us via the e-mail address provided on the website or the contact form. In this case, the personal data of the sender, i.e. the user, transmitted with the inquiry will be stored.

The legal basis for the processing of this data, which is transmitted in the course of an inquiry, is Art. 6 Para. 1 lit f) DS-GVO (legitimate interests of us as the responsible party).

If the request is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 Para. 1 lit. b) DS-GVO (fulfilment of a contract).

The processing of this personal data serves us solely to process the contact.

The above-mentioned data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For personal data sent by e-mail or the contact form, this is the case when the respective conversation with the user has ended and no legal retention periods exist. The conversation is also ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

The user has the possibility to object to the data processing. The objection is to be directed to the contact data mentioned under No. 1. All personal data stored in the course of contacting us will be deleted in this case.

Newsletter subscription

With your consent, you can subscribe to our newsletter, by means of which we inform you about our current interesting offers. The legal basis is Art. 6 Para. 1 p. 1 lit. a) DS-GVO.
For the registration to our newsletter we use the so-called double-opt-in procedure. This means that after your registration, we will send you an email to the email address you provided, in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm this, your registration will be automatically deleted. If you confirm your wish to receive the newsletter, we will store your e-mail address until you unsubscribe. In addition, we store your IP addresses used in each case and times of registration and confirmation. The purpose of this procedure is to be able to prove your registration and, if necessary, to clarify a possible misuse of your personal data.
The only mandatory information for sending the newsletter is the e-mail address. The provision of further information is voluntary. Given first and last names will be used to personalize the newsletter. The voluntarily provided data will also be completely deleted upon revocation.

You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can declare the revocation by clicking on the link provided in every newsletter e-mail, by e-mail to datenschutz@ergoneers.com or by sending a message to the contact details given under No. 1. The data you provide will not be passed on to third parties.

5. Use of MyFonts web fonts

We use the MyFonts web fonts of Monotype Imaging Holdings Inc, 600 Unicorn Park Drive, Woburn, Massachusetts, 01801, USA (hereinafter referred to as: Monotype). The web fonts are transferred from our servers to the browser’s cache when the page is called up in order to be able to use them for the visually improved display of various information. If the browser does not support the web fonts or prevents access, the text is displayed in a standard font. When the page is called up, no cookies are stored on the visitor’s computer. Only licensing data that must be transmitted in connection with the page call is sent to resource-specific domains such as hello.myfonts.net, in particular the identification number of the web font project (anonymized), the URL of the licensed website linked to our customer number to identify the licensee and the licensed web fonts, and the referrer URL.
For more information about Monotype’s processing of this data, please click here:
https://www.monotype.com/legal/privacy-policy/web-font-tracking-privacy-policy/

6. Privacy notice for the Facebook page

The company uses the technical platform and services of Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. Our presence on Facebook serves to improve active communication with our customers and interested parties. The legal basis for this is Art. 6 Para.1 lit. f). DS-GVO

According to a ruling by the ECJ on 05.06.2018, the operator of a Facebook page is jointly responsible with Facebook for the processing of personal data.

When you visit our Facebook page, Facebook collects, among other things, your IP address and other information that is present on your PC in the form of cookies. This information is used to provide us, as operators of the Facebook pages, with statistical information about the use of the Facebook page. Facebook provides more detailed information on this at the following link: http://de-de.facebook.com/help/pages/insights. We have no influence on the generation and presentation of the information.

The data collected about you in this context is processed by Facebook Ltd. and may be transferred to countries outside the European Union. Facebook describes in general terms what information it receives and how it is used in its data usage guidelines. There you will also find information on how to contact Facebook and on the settings for advertisements. The data usage guidelines are available at the following link: http://de-de.facebook.com/about/privacy. You can find Facebook’s complete data guidelines here:

https://de-de.facebook.com/full_data_use_policy

In what way Facebook uses data from visits to Facebook pages for its own purposes, to what extent activities on the Facebook page are assigned to individual users, how long Facebook stores this data and whether data from a visit to the Facebook page is passed on to third parties, is not conclusively and clearly stated by Facebook and is not known to us.

When you access a Facebook page, the IP address assigned to your terminal device is transmitted to Facebook. According to Facebook, this IP address is anonymized (for “German” IP addresses) and deleted after 90 days. Facebook also stores information about the end devices of its users (e.g. as part of the “login notification” function); this may enable Facebook to assign IP addresses to individual users.

If you are currently logged in to Facebook as a user, a cookie with your Facebook ID is stored on your end device. This enables Facebook to track that you have visited this page and how you have used it. This also applies to all other Facebook pages. Via Facebook buttons embedded in websites, it is possible for Facebook to record your visits to these website pages and assign them to your Facebook profile. Based on this data, content or advertising can be offered tailored to you.

If you wish to avoid this, you should log out of Facebook or disable the “stay logged in” feature, delete the cookies present on your device, and exit and restart your browser. This will delete Facebook information that can be used to directly identify you. This will allow you to use our Facebook page without revealing your Facebook identifier. When you access interactive features of the site (Like, Comment, Share, Message, etc.), a Facebook login screen will appear. After a potential login, you will again be recognizable to Facebook as a specific user.

For information on how to manage or delete information about you, please visit the following Facebook support pages:

https://de-de.facebook.com/about/privacy#

Facebook has assumed primary responsibility for the processing of Insights data and, among other things, for the exercise of the rights of data subjects pursuant to Art. 15 et seq. DS-GVO. Please contact Facebook directly for information requests or other questions regarding your rights such as the deletion of data, as only they have full access to your user data. If we receive requests in this regard directly, we will forward them to Facebook.

We do not collect or process any data from your use of the company’s own Facebook page beyond this.

7. Social media profiles on Twitter, LinkedIn and YouTube

We maintain profiles on the social networks LinkedIn, Instagram, Twitter, Instagram and YouTube in order to communicate with the users registered there and to inform them about our products, services and news.

When you use and access our profile on the respective network, the data protection information and terms of use of the respective social media provider apply. The processing of your personal data when visiting our profiles on LinkedIn, Twitter, Instagram and YouTube is based on our legitimate interests in a diverse external presentation of our company and the use of an effective information opportunity and communication with you. The legal basis is Art. 6 Para. 1 lit. f) DS-GVO.

Insofar as you have given the person responsible for the social network consent to the processing of your personal data, the legal basis is Art. 6 Para. 1 lit. a) DS-GVO.

We have no influence on the processing of personal data by the respective social media provider.

Usually, when you visit our profiles, cookies are stored in your browser by the social media provider, in which your usage behavior or your interests are stored for market research and advertising purposes. For detailed information about data processing when using our social media profiles and your rights, please refer to the privacy statements of the social media providers:

  • LinkedIn (Provider: LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland) Privacy Policy:

https://www.linkedin.com/legal/privacy-policy

Cookie Policy and Opt-Out:

https://www.linkedin.com/legal/cookie-policy

  • YouTube (Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4 Irland)
    Privacy Policy: https://policies.google.com/privacy
  • Instagram (provider: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)

Privacy Policy and Opt-Out: https://instagram.com/about/legal/privacy/

  • Twitter (provider: Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland)

Privacy Policy: https://twitter.com/de/privacy

8. Existence of automated decision making including profiling

Such a procedure is not used.

9. Obligation to provide data

There is no obligation to provide data by law. However, you cannot use some functions of our website without providing personal data.

10. Duration of the storage of personal data

We process and store your data as long as it is necessary for the fulfilment of the above-mentioned purposes, in particular our contractual and legal obligations. If the data is no longer required for the fulfilment of these purposes and our obligations, it is regularly deleted, unless its – temporary – further processing is required for the following purposes:

  • Fulfilment of retention obligations under commercial and tax law: Particularly the German Commercial Code (Handelsgesetzbuch) and the German Fiscal Code (Abgabenordnung) are to be considered. The retention and documentation periods specified there are six to ten years.
  • Preservation of evidence within the framework of the statutory limitation provisions. According to §§195 et seq. of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being three years.

11. Amendment of the privacy policy

Due to the further development of our website and offers on it or due to changed legal or official requirements, it may become necessary to change this data protection declaration.

Information on the processing of personal data of applicants in accordance with Article 13 and 14 of the DS-GVO

1. Definitions

This information is based on the terms used by the European legislator when adopting the basic data protection regulation (DS-GVO). We would therefore like to refer you to the definitions in Art. 4 of the DS-GVO. These can be viewed at:

https://eur-lex.europa.eu/legal-content/DE/TXT/?uri=CELEX%3A32016R0679

2. Name and address of the processing controller and of the data protection officer

Information on data processing

3.1. Scope of the processing of personal data

We process personal data in accordance with the principles of data protection law only to the extent that it is necessary, we are permitted to do so by applicable legal requirements or when we are obliged to do so.

3.2. Data sources / type of data

We process personal data that we receive from you in the course of your application documents and interviews received from you.

We process in particular

  • General personal data (name, address, contact details, etc.)
  • Information on knowledge and skills such as educational and work certificates or references, curriculum vitae and appraisals,

In addition, other relevant personal data may include:

  • Health data, if relevant to the employment relationship
  • Data published by the applicant on professional social networks LinkedIn and XING

3.3. Purpose of the processing and legal basis

We process your personal data to decide on the establishment of an employment relationship.
The legal basis is Article 88 (1) DS-GVO in conjunction with Section 26 BDSG.

As far as necessary, we process your data beyond the actual fulfilment of the contract to protect our legitimate interests according to Art. 6 para. 1 lit. f) DS-GVO.

These include, for example:

  • Identification of multiple applications
  • Assertion and defense of asserted legal claims in the context of the application process

If you have given us your consent to process your personal data in accordance with Art. 6 Para. 1 lit. a) DS-GVO, Art. 88 Para. 1 DS-GVO in conjunction with § 26 Para. 2 BDSG, we will use your data to the extent and for the purpose described in the declaration of consent.

We process special categories of personal data in accordance with Art. 9 Para. 1 DS-GVO for employment purposes if it is necessary for the exercise of rights or the fulfilment of legal obligations arising from labor law, social security law and social protection. The legal basis is Art. 88 Para. 1 DS-GVO in conjunction with § 26 Para. 3 BDSG. In addition, special categories of personal data may be processed on the basis of consent pursuant to Art. 9 Para. 2 lit. a) DS-GVO in conjunction with § 26 BDSG.

3.4. Recipients of the personal data

Within our company, the persons and departments that have access to your data are those are those that are involved in the decision to establish an employment relationship with yout or that are required to implement our legitimate interests, e.g. managing director, functional manager, works council, representation of the severely disabled.

For the above-mentioned purposes, personal data may also be transmitted to the service providers and vicarious agents used by us, insofar as this is necessary for the performance of their respective services, such as IT service companies. As far as it is necessary, agreements according to Art. 28 DS-GVO have been concluded.

In addition, data is forwarded to recipients outside the company if this is permitted or required by law or if you have given your consent. Under these conditions, recipients of personal data can be, for example:

  • Lawyer
  • Service providers in the context of order processing relationships

We do not transfer personal data to places in third countries (countries outside the European Economic Area).

3.5. Storage period of the data

Personal data of rejected applicants (m/f/d) will be deleted six months after completion of the application process or returned in individual cases.

Personal data processed by us based on a legitimate interest will be deleted as soon as a legitimate interest in the data processing no longer exists or you have effectively objected to it.

Personal data of successful applicants (m/f/d) will be transferred to the personnel file.

3.6. Automated decision-making in individual cases

We do not use fully automated decision making according to Art. 22 DS-GVO.

3.7. Obligation to provide data

As part of the application process, you only need to provide those personal data that are required for the decision on whether to establish an employment relationship. In addition to names and contact details, this usually includes data on knowledge and skills, such as education and work certificates, CVs and appraisals. Without this data, we cannot assess whether you have the necessary knowledge and skills for the position you have applied for and will not be considered in the selection process.

3.8. Rights of data subjects

You have extensive rights with regard to the processing of your personal data. Below we would like to familiarize you with these rights:

Right to information

You have the right to information about the data stored by us, in particular, for what purpose the processing takes place and how long the data is stored (Article 15 DSGVO).

Right to rectification

You have the right to request that we rectify personal data relating to you without delay if it is inaccurate (Article 16 of the GDPR).

Right to erasure

You have the right to request that we erase personal data relating to you. The conditions stipulate that you can request the deletion of your data if, for example, we no longer need the personal data for the purposes for which they were collected or otherwise processed, we should process the data unlawfully or you should have legitimately objected or if there is a legal obligation to delete (Article 17 DSGVO).

Right to data portability

You have the right to receive the personal data concerning you that you have provided to us from us in a structured, common, machine-readable format (Article 20 DSGVO), insofar as this has not already been deleted and the corresponding requirements of Article 20 DS-GVO are met.

Right to object

You have the right to object to the processing of personal data concerning you at any time on grounds relating to your particular situation (Article 21 DSGVO). We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims. Likewise, you can object at any time to advertising to existing customers, the processing of which is based on Art. 6 (1) (f).

If you wish to object to the processing of your personal data, please send us an e-mail or write to the above postal address.

Right to complain to the supervisory authority

You have the right to contact the data protection officer mentioned above or a data protection supervisory authority if you believe that the processing of personal data concerning you violates the General Data Protection Regulation. The data protection supervisory authority responsible for us is:

The Bavarian State Office for Data Protection Supervision
Promenade 18
91522 Ansbach

Information on the processing of personal data of suppliers and business customers according to Article 13 and 14 DS-GVO

1. Definitions

2. Name and address of the controller and of the data protection officer

Responsible person pursuant to the DS-GVO

ERGONEERS Group
Gewerbering 16
82544 Egling
Germany

Tel: +49 8176 99894 – 0
Fax: +49 8176 99894-15
Mail: info@ergoneers.com

represented by Dr. Roland Spies

Data Protection Officer

If you have any questions regarding data protection, please contact our data protection officer:

by e-mail: datenschutz@ergorneers.com
by post: at the above address with the addition of data protection officer

3. information on data processing

3.1. the scope of the processing of personal data

We process personal data in accordance with the principles of data protection law only to the extent that it is necessary, we are permitted to do so by applicable legal requirements or we are obliged to do so.

3.2. data sources / type of data

We process the data that you provide to us as part of our business relationship. This includes in particular the following data:

  • Contact details of the contact person(s), in particular title, name, business address, telephone number and email address;
  • master data changes made by you, e.g. address changes;
  • Information on the use of e-mail addresses or telephone numbers for advertising purposes

We process personal data from publicly accessible sources (e.g. commercial register, authorities, Internet) only insofar as this is legally permissible, for example because it is necessary for the provision of our services.

This includes in particular the following data:

  • Name and business address of the managing directors and shareholders as far as can be seen from the commercial registers.

3.3. the purpose of the processing and the legal basis

Insofar as the processing of personal data is based on the consent of the data subject, Art. 6 (1) a DS-GVO serves as the legal basis.

When processing personal data that is necessary for the performance of a contract, Art. 6 para. 1 lit. b DS-GVO serves as the legal basis. This also applies to processing that is necessary for the implementation of pre-contractual measures.

In addition, we process personal data insofar as this is necessary for the assertion of legal claims and defence in legal disputes and this is necessary for the fulfilment of legal obligations. The legal basis for this is Art. 6 para. 1 lit. c DS-GVO.

If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) lit. f DS-GVO serves as the legal basis for the processing. For the purpose of processing the contractual relationship, we have a legitimate interest in processing the data in order to carry out credit checks and to be able to collect receivables, also in the context of commissioning debt collection companies.

We also use your e-mail addresses, which we have received in the course of the business relationship, to inform you about our products, Art. 6 para.1 lit. f DS-GVO in conjunction with. §7 Abs.3 UWG. You can object to the promotional use of your personal data at any time.

3.4. recipients of the personal data

Personal data will only be passed on to third parties involved in the fulfilment of the contract, e.g. subsidiaries, partners, subcontractors, in order to provide the service you have ordered.

Personal data of those involved in the service will be passed on to the client of the service if necessary (e.g. delivery receipt).

Data transfer to a third country

A data transfer to third countries takes place exclusively for the fulfilment of commissioned services.

A data transfer to a third country without an adequate level of data protection is permissible for the performance of a contract, provided that the data transfer is necessary for the performance of the contract.

3.5. External service providers / order processors

Where necessary, agreements are in place with external service providers or processors in accordance with Article 28 DS-GVO and, where applicable, the EU standard contractual clauses.

3.6. storage period of the data

We process your personal data as long as it is necessary for the fulfilment of the purposes mentioned under No. 3. If this is no longer the case, the data will be deleted, unless – their temporary further processing is necessary to comply with statutory retention periods. In particular, the statutory retention period for business documents (6 or 10 years in accordance with § 257 para. 4 HGB, § 147 para. 3 AO, § 14 b UStG) is to be mentioned.

In addition, the personal data is further processed if it is required for the assertion, exercise or defence of legal claims.

3.7 automated decision-making in individual cases

We do not use fully automated decision making according to Art. 22 DS-GVO.

3.8. rights of data subjects

You have extensive rights with regard to the processing of your personal data. Below we would like to familiarize you with these rights:

Right to information

You have the right to information about the data stored by us, in particular, for what purpose the processing takes place and how long the data is stored (Article 15 DSGVO).

Right to rectification

You have the right to request that we rectify personal data relating to you without delay if it is inaccurate (Article 16 of the GDPR).

Right to erasure

You have the right to request that we erase personal data relating to you. The conditions stipulate that you can request the deletion of your data if, for example, we no longer need the personal data for the purposes for which they were collected or otherwise processed, we should process the data unlawfully or you should have legitimately objected or if there is a legal obligation to delete (Article 17 DSGVO).

Right to data portability

You have the right to receive the personal data concerning you that you have provided to us from us in a structured, common, machine-readable format (Article 20 DSGVO), insofar as this has not already been deleted and the corresponding requirements of Article 20 DS-GVO are met.

Right to object

You have the right to object to the processing of personal data concerning you at any time on grounds relating to your particular situation (Article 21 DSGVO). We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims. Likewise, you can object at any time to advertising to existing customers, the processing of which is based on Art. 6 (1) (f).

If you wish to object to the processing of your personal data, please send us an e-mail or write to the above postal address.

Right to complain to the supervisory authority

You have the right to contact the data protection officer mentioned above or a data protection supervisory authority if you believe that the processing of personal data concerning you violates the General Data Protection Regulation. The data protection supervisory authority responsible for us is:

The Bavarian State Office for Data Protection Supervision
Promenade 18
91522 Ansbach